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Resignation Procedure

At this point you have secured yourself and accepted a new position that offers you more of what you want in your next career move.

Whether it is increased title & responsibility, career development opportunities, new clients, better team culture & management team, convenient location, better perks, or simply new beginnings, you’ve obviously made the informed decision that this is the right choice for you. So, time to tell your current boss you’re leaving…

Resigning from a job is a significant decision that requires careful consideration and proper execution. Following best practices during the resignation procedure not only ensures a smooth transition but also maintains professional relationships and upholds your reputation. In this article, we will explore the essential steps and guidelines for resigning from your job effectively.

  1. Reflect and make the decision:
  • Take time to evaluate your reasons for resigning.
  • Consider your career goals, personal circumstances, and future aspirations.
  • Ensure that you have a solid plan in place before proceeding.
  • If it is a decision coming from wanting more money, speak to your employer BEFORE beginning the resignation process. If you are offered more money to stay only after you have resigned, both yourself & the employer will feel a loss of trust.
  1. Notify your supervisor in person:
  • Schedule a meeting with your immediate supervisor to discuss your resignation.
  • Choose an appropriate time and location for the conversation.
  • Remain professional, calm, and respectful throughout the discussion.
  1. Prepare a formal resignation letter:
  • Write a concise and well-structured resignation letter.
  • State your intention to resign, including the effective date.
  • Express gratitude for the opportunities and experiences gained during your employment.
  • This is an important step to show your employer that you are serious & prevent excess emotion becoming a factor in the process.
  • Download our free Resignation Letter Template Here.

  1. Offer a sufficient notice period:
  • Refer to your employment contract to determine the required notice period.
  • Provide a reasonable timeframe for your employer to find a replacement.
  • Offer assistance in the transition process, such as training a successor or documenting workflows.

  1. Plan the handover process:
  • Collaborate with your supervisor to develop a comprehensive handover plan.
  • Document your current projects, tasks, and responsibilities.
  • Provide clear instructions and guidance to ensure a seamless transition for your successor.

  1. Maintain professionalism and confidentiality:
  • Avoid discussing your resignation with colleagues until it’s appropriate to do so.
  • Maintain confidentiality regarding your future employer, if applicable.
  • Continue to fulfil your job responsibilities and contribute to the team until your last day.

  1. Tie up loose ends:
  • Complete any pending tasks or projects to the best of your ability.
  • Organize and transfer important files, documents, and contacts.
  • Inform relevant stakeholders about your departure and provide necessary updates.

  1. Conduct exit interviews:
  • If offered, participate in an exit interview to provide constructive feedback.
  • Offer suggestions for process improvement and share positive aspects of your experience.
  • Remain professional and objective, focusing on the bigger picture rather than personal grievances.

  1. Express gratitude and maintain connections:
  • Express appreciation to your colleagues, mentors, and supervisors for their support.
  • Connect with them on professional networking platforms like LinkedIn.
  • Stay in touch with valuable contacts for potential future opportunities.

  1. Leave on a positive note:
  • Display a positive attitude and gratitude during your remaining time.
  • Thank your employer for the opportunities and growth you experienced.
  • Uphold your professional reputation by maintaining a positive relationship with your employer and colleagues.

Resigning from a job requires careful planning and execution to ensure a smooth transition and maintain professional relationships. By following these best practices, you can leave your current position on a positive note while upholding your reputation. Remember, a well-executed resignation procedure reflects your professionalism, leaves a good taste in everyone’s mouth and sets the stage for future career endeavours.